11. Transparency reporting human rights

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About the report

To help OCS customers report according to the "Transparency act" an improved reporting functionality is implemented in the report OCS Reports | Payroll | Payroll reports variants.

We experience that many OCS customers are still in the process of defining how to report on the "Transparency act". Because of this, we have made a flexible tool that can be used to retrieve different types of data from the system that can be processed further in external tools such as Excel.

Data sets with relevance for the Transparency reporting:

• Age, Directly from the database. The age at each payroll run is presented
• Gender
• Position level. This is set in Basic data | Position | Position level. Can be used to report data such as "how many females are in position level 1" etc
• Position group. This is set in Basic data | Position | Position group. Can be used to report data such as "how many females are deck officers" etc
• Salary. It's possible to define the pay elements that should be stated as "Salary" in the report. Used to report data as "Average salary for females in position level 1". For setting up Salary, please see "Setting up statistics" below.

Please notice that you will need full payroll privileges to use this report.

Retrieving data

Open the OCS Reports | Payroll | Payroll reports variants. Select "Actions" and "Report variant".

Enter a new text in the "Variant" field, setting the name of the report. Select the Statistic number (see "Setting up statistics" below).

Select the box "Private" if only your OCS user should be able to view the report.

Tick off the boxes for what kind of information you want the system to retrieve.

The two lower boxes "Salary" and "Bonus" is collected from the Statistic functionality. Please see the separate paragraph below.

Select the "Report variant", and enter minimum the Account period payroll from-to, and a selection of employees from the "Employment tab". Then press "OK".

The system then presents a report with one row for each employee for each payroll period. You can sort the report by pressing the top of each column.

Select "Open with excel" at the top of the OCS window to export.

Setting up statistics

Statistics is a functionality used in OCS to make a selection of Pay elements that can be managed elsewhere in the system. One example is the Transparency report.

Basic data | Statistics |Statisics type: Enter the name of the statistics you need for this report

Basic data | Statistics |Column: Enter the columns you will need for this report. In the example from above the columns "Salary" and "Bonus" are used

Basic data | Statistics |Pay element: Select each column, and define the Pay elements or Calculation group you want to associate it with.